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Omega Writers Inc. Privacy Policy

At Omega Writers Inc., accessible from www.omegawriters.org, one of our priorities is the privacy of our visitors. This Privacy Policy document contains types of information that is collected and recorded by Omega Writers Inc. and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us through email at info@omegawriters.org

General Data Protection Regulation (GDPR)

We are a Data Controller of your information. If you’d like to learn more about GDPR and your rights under GDPR, please read the GDPR guide.

Omega Writers Inc. legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Information we collect and the specific context in which we collect the information:
  • Omega Writers Inc. needs to perform a contract with you
  • You have given Omega Writers Inc. permission to do so
  • Processing your personal information is in Omega Writers Inc. legitimate interests
  • Omega Writers Inc. needs to comply with the law
Omega Writers Inc. will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to be informed what Personal Information we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:
  • The right to access, update or to delete the information we have on you.
  • The right of rectification.
  • The right to object.
  • The right of restriction.
  • The right to data portability
  • The right to withdraw consent
Log Files
Omega Writers Inc. follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analysing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.
Cookies and Web Beacons
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.
We use the following cookies:
  • Strictly necessary cookies. These are cookies that are required for the operation of our
    website. They include, for example, cookies that enable you to log into secure areas of our
    website, use our membership login area and make use of e-billing services.
  • Analytical/performance cookies. They allow us to recognise and count the number of
    visitors and to see how visitors move around our website when they are using it. This
    helps us to improve the way our website works, for example, by ensuring that users are
    finding what they are looking for easily.
  • Targeting cookies. These cookies record your visit to our website, the pages you have
    visited and the links you have followed. We will use this information to make our website
    and the advertising displayed on it more relevant to your interests. We may also share this
    information with third parties for this purpose.

We do not collect any credit card or other payment information. Our site uses PayPal to collect
payment for services. Payment records are maintained in accordance with Australian law. Click

here to read the PayPal Privacy Policy: https://www.paypal.com/en/webapps/mpp/ua/privacy-
full

We only retain personal information for so long as it is necessary for the purposes for which the personal information can lawfully be used.
If you become a member of Omega Writers Inc., you consent to us using your personal information to promote direct marketing to you. In this connection, please note that:
  • your name, email address, and products and services information held by us from time to
    time may be used by us in direct marketing to you;
  • the following classes of services, products and subjects may be marketed to you in direct
    marketing:
  • services and products related to our site and/or our affiliates (including marketing affiliate
    programs we are a part of);
  • promotional offers and related services; and
Please note that third parties (including providers of external services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

You can learn how to manage cookies on your web browser by following the Browser Cookies Guide.

Disclosure of your information
We will keep the personal information we hold confidential but may provide information to persons to whom we are required to make disclosure under applicable laws and regulations in or outside Australia.
Third party privacy policies
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Omega Writers Inc.’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to consult the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options.
You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.

Our site uses the WordPress.org content management system. Click here to read their Privacy
Policy: https://en-nz.wordpress.org/about/privacy/

Our site uses TryBooking to manage events. Click here to read their Privacy Policy: https://www.trybooking.com/info/privacy
Our site uses Paid Membership Pro to manage our membership. Click here to read their Privacy Policy: https://www.paidmembershipspro.com/privacy-policy/

We use MailChimp.com to manage our email newsletter lists. Click here to read the MailChimp
Privacy Policy: https://mailchimp.com/legal/privacy/

Children’s Information
Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity.
Omega Writers Inc. does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.
Online Privacy Policy Only

Our Privacy Policy (created at GDPRPrivacyPolicy.net) applies only to our online activities and is
valid for visitors to our website with regards to the information that they shared and/or collect in
Omega Writers Inc.. This policy is not applicable to any information collected offline or via
channels other than this website. Our GDPR Privacy Policy was generated from the GDPR
Privacy Policy Generator.

Consent
By using our website, you hereby consent to our Privacy Policy and agree to its terms.

Omega Writers Inc. Sexual Harassment Policy

Sexual harassment is unlawful. This organisation does not tolerate sexual harassment in any form. Every volunteer, staff member and supervisor has a responsibility to ensure that sexual harassment does not occur.
Anyone found to have sexually harassed another person will be subject to disciplinary action that may include an apology, counselling, transfer of duties or dismissal.
Reports of sexual harassment will be treated promptly, seriously and confidentially. Complainants have the right to determine how a complaint will be treated. They also have the right to have a supporter or representative chosen by them involved in the process and the option to stop the process at any time.
The alleged harasser also has the right to have a supporter or representative chosen by them present when he/she responds to the allegations made.
No volunteer or paid staff member will be treated unfairly as a result of making a complaint of sexual harassment. Immediate disciplinary action will be taken against anyone who victimises or retaliates against someone who has made a complaint of sexual harassment.
The organisation will afford natural justice to any person involved in a dispute.
Definition of sexual harassment
Sexual harassment includes any unwelcome behaviour of a sexual nature that could be reasonably expected to make someone feel offended, humiliated or intimidated.
This may include (but is not restricted to):
  • an unwelcome sexual advance
  • a request for sexual favours
  • unwelcome comments about someone’s sex life or physical appearance
  • leering and ogling
  • sexually offensive comments, stories or jokes
  • displaying sexually offensive photos, pinups or calendars, reading matter or objects
  • sexual propositions or continued requests for dates
  • physical contact such as touching or fondling, or unnecessary brushing up against
    someone
  • indecent assault or rape (these are criminal offences).
Sexual harassment may occur between one volunteer and another, between volunteers and staff members, or between volunteers and clients, suppliers or visitors. It may occur wherever volunteers and paid staff are interacting with others in the context of their position in the organisation, including field trips, work off site and social functions.
Making a complaint
A volunteer or paid staff member who has been harassed may choose to take their complaint to the Victorian Equal Opportunity and Human Rights Commission.
Contact for the Victorian Equal Opportunity and Human Rights Commission: 1300 292 153
Internal complaint
A volunteer or paid staff member who believes they have been harassed (the complainant) should:
  • if comfortable to do so, inform the alleged harasser the behaviour is offensive,
    unwelcome, against the organisation’s policy and should stop
  • make a note of the date, time and location of the incident/s
  • if not comfortable to confront the alleged harasser or if unwelcome behaviour continues,
    report to the President of Omega Writers
  • if this is inappropriate, speak to another senior member of the organisation, such as a
    member of the Management Committee.
The President of Omega Writers will follow the procedures set out below. At any time the complainant has the right to discontinue this process.
Complaints process
When a complaint is received, the President of Omega Writers will:
  • obtain and record a full, step-by-step account of the incident/s
  • ensure the organisation’s process for handling the complaint is understood
  • ascertain the complainant’s preferred outcome, e.g. an apology, the behaviour to cease, a
    change in working arrangements
  • agree on the next step: informal resolution or formal investigation
  • keep a confidential record of all details of this discussion and subsequent steps in the
    process.
Informal resolution
Where a complainant has chosen informal resolution, following an informal process the President of Omega Writers will:
  • inform the alleged harasser of the complaint and provide an opportunity to respond
  • ensure both parties understand their rights and responsibilities under the organisation’s
    policy
  • if possible, mediate an outcome that is satisfactory for the complainant
  • ensure that confidentiality is maintained
  • follow up to ensure the behaviour does not re-occur.